Our Bidding Process

There are three types of formal procurement: an Invitation to Bid (ITB), a Request for Proposal (RFP) and an Invitation to Negotiate (ITN).

1 or more quotes required

Bidding Tips

  • Register in MyFloridaMarketPlace
  • Update your commodity codes to match your services and products.
  • Update your W-9.
  • Have an updated Business Tax Receipt.
  • Update all certifications.
  • Check the Vendor Bid System on a regular basis.
  • Attend mandatory pre-bid meetings.
  • Double check all bid totals.
  • Submit bids on time.
  • Any person(s) authorized to sign contract documents must be listed in the Florida Division of Corporation (Sunbiz).

2 or more quotes

Bidding Tips

  • Register in MyFloridaMarketPlace
  • Update your commodity codes to match your services and products.
  • Update your W-9.
  • Have an updated Business Tax Receipt.
  • Update all certifications.
  • Check the Vendor Bid System on a regular basis.
  • Attend mandatory pre-bid meetings.
  • Double check all bid totals.
  • Submit bids on time.
  • Any person(s) authorized to sign contract documents must be listed in the Florida Division of Corporation (Sunbiz).

Current contract of a new formal procurement. (ITB, RFP, or ITN)

How Formal Bidding Works

  1. The scope of work is advertised on the Vendor Bid System (VBS).
  2. A Pre-Bid meeting is held, if necessary.
  3. Bids are received and publicly opened.
  4. Submittals are reviewed, and FTE’s intent to award is posted on the VBS.
  5. The contract is signed by all parties, insurance and bonding information is provided and the contract is executed.

Bidding Tips

  • Register in MyFloridaMarketPlace
  • Update your commodity codes to match your services and products.
  • Update your W-9.
  • Have an updated Business Tax Receipt.
  • Update all certifications.
  • Check the Vendor Bid System on a regular basis.
  • Attend mandatory pre-bid meetings.
  • Double check all bid totals.
  • Submit bids on time.
  • Any person(s) authorized to sign contract documents must be listed in the Florida Division of Corporation (Sunbiz).
Below $2,500

1 or more quotes required

Bidding Tips

  • Register in MyFloridaMarketPlace
  • Update your commodity codes to match your services and products.
  • Update your W-9.
  • Have an updated Business Tax Receipt.
  • Update all certifications.
  • Check the Vendor Bid System on a regular basis.
  • Attend mandatory pre-bid meetings.
  • Double check all bid totals.
  • Submit bids on time.
  • Any person(s) authorized to sign contract documents must be listed in the Florida Division of Corporation (Sunbiz).
$2,500 - $35,000

2 or more quotes

Bidding Tips

  • Register in MyFloridaMarketPlace
  • Update your commodity codes to match your services and products.
  • Update your W-9.
  • Have an updated Business Tax Receipt.
  • Update all certifications.
  • Check the Vendor Bid System on a regular basis.
  • Attend mandatory pre-bid meetings.
  • Double check all bid totals.
  • Submit bids on time.
  • Any person(s) authorized to sign contract documents must be listed in the Florida Division of Corporation (Sunbiz).
$35,000 and Up

Current contract of a new formal procurement. (ITB, RFP, or ITN)

How Formal Bidding Works

  1. The scope of work is advertised on the Vendor Bid System (VBS).
  2. A Pre-Bid meeting is held, if necessary.
  3. Bids are received and publicly opened.
  4. Submittals are reviewed, and FTE’s intent to award is posted on the VBS.
  5. The contract is signed by all parties, insurance and bonding information is provided and the contract is executed.

Bidding Tips

  • Register in MyFloridaMarketPlace
  • Update your commodity codes to match your services and products.
  • Update your W-9.
  • Have an updated Business Tax Receipt.
  • Update all certifications.
  • Check the Vendor Bid System on a regular basis.
  • Attend mandatory pre-bid meetings.
  • Double check all bid totals.
  • Submit bids on time.
  • Any person(s) authorized to sign contract documents must be listed in the Florida Division of Corporation (Sunbiz).